[Springboard] PROCESS WITHIN THE VALUES FOR THE ARCHIVES

[Bill Parker]

Good to hear from you. I am so relieved the OKC archives are in the Global Archives and that you have some files from there. Everything there was lost and I should have contacted you earlier to get this news. Thanks. You know, there is a kind of Hessian tone to all of this. Glad you brought that up.

You and Bill need to take care of yourselves, for there is a very good reason to do so.

Bill
  ----- Original Message ----- 
  From: Marianna Bailey 
  To: Springboard Dialogue 
  Sent: Sunday, May 24, 2009 4:45 PM
  Subject: Re: [Springboard] PROCESS WITHIN THE VALUES FOR THE ARCHIVES


  Bill,

  This is  a bold awesome plan!  Made me take another look at Journey to East!

  I have some files from the OKC House. I think most of the files are already in the archives but if and when someone wants them they are available.

  Thanks you for putting forth this project. 

  Take care of yourself!

  Marianna

    ----- Original Message ----- 
    From: Bill Parker 
    To: Order Ecumenical Community ; springboard at wedgeblade.net ; Colleague Dialogue 
    Sent: Sunday, May 24, 2009 11:04 AM
    Subject: [Springboard] PROCESS WITHIN THE VALUES FOR THE ARCHIVES


    ARCHIVAL PROCESS WITHIN THE VALUES FOR THE GLOBAL ARCHIVES

    CREATING THE PERMANENT INDEX WHICH SHOWS THE PHYSICAL LOCATION OF EACH ARCHIVE

    1.       FORMULATE THE REQUIRED INDICES FOR THE ARCHIVES AND DETERMINE THE RATIONAL OF EACH. ONE OBVIOUS INDEX WOULD BE PHYSICAL LOCATION, ANOTHER WOULD BE CHRONOLOGICAL IF THAT IS THE WAY THE ARCHIVES ARESTORED. THE CERTAIN POINT OF BEGINNING WOULD BE THE PHYSICAL LOCATION OF ANY DOCUMENT ANY WHERE IT IS.

    2.       WITH OUT INVADING THE FILES, ATTEMPT TO ORDER THE FILE CABINETS, NOT FILE FOLDERS, IN CHRONOLOGICAL ORDER

    3.       ASSIGN A NUMBER TO EACH FILE CABINET (1-172)

    4.       ASSIGN A LETTER TO EACH DRAWER WITHIN EACH FILE CABINET (A,  B, C, OR D)

    5.       ASSIGN A TITLE TO EVERY FILE FOLDER AND MAKE A LIST OF FILE FOLDER TITLES IN EXCELL (RSI)

    6.       SHOOT A DIGITAL PICTURE OF EACH PAGE CODED WITH THE NUMBER OF THE FILE CABINET, THE LETTER OF THE DRAWER, THE TITLE OF EACH FILE FOLDER, THE NUMBER OF EACH PAGE AND ALLOW THE CAMERA TO NUMBER EACH IMAGE [00210 (64B/RSI/23)]

    GETTING THE ORGANIZATIONAL WORK DONE THROUGH SIMULTANEOUS EFFORTS

    1.       ASSIGN A TEAM OF FOUR TO EACH REVIEW DIGITALLY THROUGH THE IMAGES TAKEN ONE OF THE FOUR DRAWERS  IN A FILE CABINET

    7.       ORGANIZE THE CONTENTS OF THE DRAWERS BY PULLING THE TOGETHER THE IMAGE NUMBERS ASSOCIATED FOR EACH PAGE. THIS WOULD BE A FILE SAVED AS THE DIFFERENT FILE FOLDER TITLES. IT WOULD NOT CHANGE THE PERMANENT ORGANIZATION OF THE TOTAL GLOBAL ARCHIVES. BUT AT THE END OF THIS PROCESS THE GLOBAL ARCHIVES COULD BE RECONFIGURED INTO ANOTHER STRUCTURE, BUT WITHOUT DESTROYING THE ORIGINAL CONFIGURATION, THE FC/D/FT/P/I = FILE CABINET, DRAWER, FOLDER TITLE, PAGE, AND IMAGE.

    8.       THAT TEAM WOULD COLLABORATE TO PULL TOGETHER THE RESULTS OF THE DRAWER WORK AND COMPLETE THE ORGANIZATION OF THE ENTIRE FILE CABINET.

    9.       A REPRESENTATIVE  FROM EACH TEAM WOULD WORK WITH OTHER REPRESENTATIVES FROM OTHER TEAMS TO PULL TOGETHER THE SUBJECT CATEGORIES FOR THE ENTIRE ARCHIVE

    10.    A COMMISSION FOR THE GLOBAL ARCHIVES OF THE ORDER ECUMENICAL/EI/ICA WOULD ALL SIGN OFF ON THE ORGANIZATION OF ALL OF THE FILE CABINETS INTO OVERARCHING CATEGORIES.

    SUPPORTING THE ENGAGEMENT OF THESE ARCHIVES FOR THE 21ST CENTURY

    1.       AT THIS POINT ANYONE COULD HAVE ON-LINE ACCESS TO CONDUCT RESEARCH ON ANY SUBJECT THAT MIGHT BE ON THEIR MIND.

    2.       GET THIS ARCHIVES INTO THE HANDS OF UNIVERSITIES TO PROVIDE A "LIVING ARCHIVE" THAT CAN, FOR EXAMPLE, TEACH A CS1 COURSE SO THE RESEARCH BECOMES DYNAMIC AND ALIVE WITH PEOPLE WHO DID THIS IN THE 20TH CENTURY AS A WAY THEY RESPONDED IN THEIR TIME. FOLLOWING THE COURSE AN INTENSIVE WORKSHOP WOULD BE CONDUCTED WITH THOSE WHO TOOK THE COURSE TO DETERMINE WHAT WAS THE IMPACT OF THE COURSE, HOW THIS COURSE IS ADDRESSING TODAY'S ISSUES, AND WHAT IT MEANS TO BE RESPONSIBLE HUMAN BEING TODAY.

     

    BY BILL PARKER



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