[Oe List ...] [Dialogue] Values for the Archives | creating aprototype database

Wed May 20 16:48:52 EDT 2009

I thought we were only supposed to carry two suitcases :)
Paula

2009/5/20 Charles or Doris Hahn <cdhahn at flash.net>

>  Bill,
> Thanks so much for your input.  It amazes me and makes me aware of how out
> of touch I am with the current I T possibilities.  So good to see you in the
> dialogue. Hope you are taking care of my home town.!
> Charles
>
>  ------------------------------
> *From:* Bill Parker <bparker175 at cox.net>
> *To:* Order Ecumenical Community <oe at wedgeblade.net>
> *Sent:* Wednesday, May 20, 2009 1:08:12 PM
>
> *Subject:* Re: [Oe List ...] [Dialogue] Values for the Archives | creating
> aprototype database
>
> David and Marilyn,
>
> You've brought up a good point and one which after the 172 file cabinets
> are digitize should be moved on. In the practical dimension I would hpe we
> would want to initiate an effort to pull in everyone's archives, those that
> fill the gaps AND those archives they have been created since 1988. You
> could, for example, box up your personal archives, ship them to "us" (not
> knowing who us is at this point) where they would be digitized and added to
> the total archive database, tagged so that when finished with the
> integration phase one could do a search and have digital access to their
> personal archive while at the same time those same archives would be added
> to the Global Archives, some of which would fill gaps and some would not,
> might even be a duplication, but it would not matter. After the digitizing
> of those archives the boxes would be shipped back to the owner of the
> archive.
>
> Now, one assumption underlying this is that the Global Archives and any
> personal archive are about the documentation of the human journey taken by
> that group of people who came together, formed themselves into a
> secular/religious order so they could respond to that which was transpiring
> in the 20th Century, and the new additions of personal archives would
> continue the historic legacy of that group of people into the 21st Century.
>
> Take care everyone, there is a reason you need to,
>
> Bill Parker
>
> ----- Original Message -----
> *From:* David Dunn <dmdunn1 at gmail.com>
> *To:* Colleague Dialogue <dialogue at wedgeblade.net> ; Order Ecumenical
> Community <oe at wedgeblade.net>
> *Sent:* Wednesday, May 20, 2009 11:15 AM
> *Subject:* Re: [Oe List ...] [Dialogue] Values for the Archives | creating
> aprototype database
>
>  On May 19, 2009, at 6:50 PM, Marilyn R Crocker wrote:
>
>  We are wondering, is there a way we (collectively) might be able to
> identify and fill gaps in the official archives with the gifts of items from
> our dispersed family archives?  Otherwise we're thinking the whole lot may
> get chucked given the "down-sizing" time of life we are all entering, or
> "the dumpster strategy" that our kids would likely choose if they were
> the ones left "holding the files."
>
>
> Hello Marilyn and other colleagues.
>
> Walt Epley and I have been custodians of the Paul Evans personal archive
> that Gini Natali passed on to me for temporary care until the Global
> Archives is ready to receive it. We've begun by cataloging Paul's audio
> recording collection and researching what is involved in digitizing the
> audio cassettes. The tool we're using is a Filemaker Pro database that we
> expect to have online by the end of this week. (See the attached
> 'screenshots.')
>
> Though we began experimenting with this prototype before Bill Parker's
> values email arrived, our experiment is in some sense an attempt to further
> the discussion about his three values: preservation, accessibility, and
> flexibility.
>
> As it stands, the structure of this prototype database is more like a
> "participatory archive processing management" tool that addresses the
> question Marilyn raises. We see it as a way to engage a dispersed network in
> the exercise of visualizing and growing the Global Archive.
>
> We began building a prototype with several principles in mind:
>
> 1) accommodate the data in the present Global Archive catalog in Marge's
> care
> 2) access with a web browser over the Internet with an evolving structure
> and functions
> 3) colleagues can catalog their personal archives
> 4) colleagues can identify their priorities for processing and interpreting
> particular categories of materials
> 5) colleagues can specify particular materials they are seeking for current
> use
> 6) colleagues can indicate the arenas of our common memory in which they
> have "subject area" expertise or interest (dispersed archive "curatorial
> teams")
> 7) colleagues can link contemporary institutional or programmatic examples
> of their use and impact (ToP, Training Inc, etc., etc.) with arenas of our
> common memory
> 8) colleagues processing the Global Archive collection in Chicago can
> update the online catalog and track their activities in real time
> 9) ICA staff can track the amount of volunteer time invested in work
> related to the Global Archives
> 10) URL links to each of the items that are available in the Repository
> 11) an online database visible to the public that can only be added to or
> changed by users with access credentials (secure login and specific usage
> privileges)
>
>    When we get the database online, we'll let you know where to find it
> and how to try it out so that you can give us feedback.
>
> David
>
>   ---
> David Dunn
> dmdunn1 at gmail.com
>
> Attachment
>
>  ------------------------------
>
>
>  ------------------------------
>
> On May 19, 2009, at 6:50 PM, Marilyn R Crocker wrote:
>
> > We are wondering, is there a way we (collectively) might be able to
> > identify and fill gaps in the official archives with the gifts of
> > items from our dispersed family archives?  Otherwise we're thinking
> > the whole lot may get chucked given the "down-sizing" time of life
> > we are all entering, or "the dumpster strategy" that our kids would
> > likely choose if they were the ones left "holding the files."
>
> Hello Marilyn and other colleagues.
>
> Walt Epley and I have been custodians of the Paul Evans personal
> archive that Gini Natali passed on to me for temporary care until the
> Global Archives is ready to receive it. We've begun by cataloging
> Paul's audio recording collection and researching what is involved in
> digitizing the audio cassettes. The tool we're using is a Filemaker
> Pro database that we expect to have online by the end of this week.
> (See the attached 'screenshots.')
>
> Though we began experimenting with this prototype before Bill Parker's
> values email arrived, our experiment is in some sense an attempt to
> further the discussion about his three values: preservation,
> accessibility, and flexibility.
>
> As it stands, the structure of this prototype database is more like a
> "participatory archive processing management" tool that addresses the
> question Marilyn raises. We see it as a way to engage a dispersed
> network in the exercise of visualizing and growing the Global Archive.
>
> We began building a prototype with several principles in mind:
>
> 1) accommodate the data in the present Global Archive catalog in
> Marge's care
> 2) access with a web browser over the Internet with an evolving
> structure and functions
> 3) colleagues can catalog their personal archives
> 4) colleagues can identify their priorities for processing and
> interpreting particular categories of materials
> 5) colleagues can specify particular materials they are seeking for
> current use
> 6) colleagues can indicate the arenas of our common memory in which
> they have "subject area" expertise or interest (dispersed archive
> "curatorial teams")
> 7) colleagues can link contemporary institutional or programmatic
> examples of their use and impact (ToP, Training Inc, etc., etc.) with
> arenas of our common memory
> 8) colleagues processing the Global Archive collection in Chicago can
> update the online catalog and track their activities in real time
> 9) ICA staff can track the amount of volunteer time invested in work
> related to the Global Archives
> 10) URL links to each of the items that are available in the Repository
> 11) an online database visible to the public that can only be added to
> or changed by users with access credentials (secure login and specific
> usage privileges)
>
> When we get the database online, we'll let you know where to find it
> and how to try it out so that you can give us feedback.
>
> David
>
> ---
> David Dunn
> dmdunn1 at gmail.com
>
> Attachment
>
>
>  ------------------------------
>
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-- 
Paula

Happiness is when what you think, what you say, and what you do are in
harmony.
   Mahatma Gandhi
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